Terms and Conditions for Artists and Musicians

​

By agreeing to perform at Funk n Bass 2025, all artists and musicians acknowledge and agree to the following terms and conditions:

1. Insurance Requirements:

   • All performers must hold current public liability insurance and/or performers' insurance that covers their activities at the event. Proof of insurance must be provided to the festival organizers no later than [January 10, 2025].

   • The insurance policy must be valid for the duration of the festival and include coverage for personal injury, property damage, and any liabilities incurred during the performance.

2. Performance Agreement:

   • Artists and musicians are required to adhere to the agreed performance schedule. Any changes must be communicated and approved by the festival organizers in advance.

   • Performers are responsible for their own equipment and its safe use during the event. The festival accepts no liability for loss or damage to equipment or personal belongings.

3. Health and Safety:

   • All performers must comply with the festival’s health and safety policies, including any regulations related to sound levels, stage setups, and crowd interaction.

   • Performers are responsible for ensuring their setup does not pose any risks to the audience, staff, or other performers.

4. Payment of Fees:

   • Performers will be compensated as per the terms agreed in their individual performance contract.

   • Invoices for performance fees must be submitted to the festival organizers no later than [specific deadline, e.g., 7 days post-performance].

   • Payment will be processed within 30 days of receiving a correctly issued invoice.

5. Conduct and Behavior:

   • All performers are expected to behave professionally and respectfully toward festival staff, other artists, and attendees. Any conduct deemed inappropriate may result in cancellation of the performance and removal from the event.

6. Cancellation:

   • In the event of a performer’s cancellation, the artist must notify the festival organizers as soon as possible. No compensation will be provided for cancellations initiated by the performer.

   • The festival reserves the right to modify or cancel performances due to unforeseen circumstances (e.g., weather, safety concerns) without liability.

7. Promotion and Media:

   • Performers grant the festival permission to use their name, image, and music for promotional purposes related to the event, both before and after the festival.

By confirming your participation, you agree to these terms and conditions. If you have any questions or require clarification, please contact us.

​

Emergencies

1. Report any medical emergencies or safety concerns to Security or staff immediately. 

2. Evacuation point is in the carpark behind the hall, in case of evacuation listen to instructions from our staff.

3.  Familiarize yourself with emergency procedures and locations of first aid points.

​​​

Artist Camping and Vehicle Passes: 

• Artist camping will be located in the Crew Camp Area, next to the tennis courts. If this is full please speak to our volunteers who will direct you to another spot.

• Day parking is available in the tennis courts for anyone not camping.

• Access to the artist camping area is restricted to those with valid artist passes. Festival staff reserves the right to deny entry to unauthorized individuals.​

• Please pack lightly and carpool wherever possible to save space and reduce environmental impact.

​​

CAMPSITE RULES 

​Camping Access

1. ​Attendees can only access the campsite with a valid camping pass.

 

Strictly No Open Flames or Gas Cookers

1. Open flames, including campfires, candles, and fire pits, are strictly prohibited.

2. Gas cookers and portable stoves are NOT permitted under any circumstances.

 

Quiet Hours

1. Quiet hours in the campsite are between 12:00 AM and 7:00 AM. Please respect your neighbours and keep noise to a minimum. If you want to be noisy during these times please stay in the festival grounds and enjoy the music and chill out areas provided. 

​

Waste Management - LEAVE NO TRACE

• Respect our land, take what you bring with you and leave the lands looking better than when we arrived.

• All campers must use bins for waste disposal.

• Pack out what you pack in and leave your site clean.

 

Prohibited Items

The following are not allowed in the campsite:

• Glass containers

• Fireworks

• Gascookers

• Weapons 

 

Respect and Behavior

Be respectful to fellow campers, festival staff, and security. Anti-social or aggressive behavior will result in removal from the event.

​

Security and Searches

Security personnel may conduct bag and vehicle searches upon entry to ensure safety.

​

Parking in Campsite Areas

Vehicles parked in camping zones must have a valid vehicle pass and must remain stationary throughout the festival.

 

Emergencies

Familiarize yourself with emergency procedures and locations of first aid points. Report any safety concerns to staff immediately.

​

Campsite Boundaries

Camp within your designated area only. Do not block roads or emergency access lanes.

​​​

​​​

BRINGING CHILDREN
​
Children Under 18

All attendees under the age of 18 must be accompanied by a responsible adult (parent or guardian) at all times.

Proof of age may be required upon entry.

​

Ticket Requirements

• Children aged 12 and under can attend for free but must still register for a free child’s ticket on Eventbrite.

• Children aged 13-17 require a paid youth ticket at the gates to enter the festival, and must be accompanied by a parent or guardian.​

 

Camping with Children

• Families camping with children will have priority to camp in spaces quieter and better suited for young attendees. Please let our volunteers know if you would like to camp with other families and we can direct you. 

• We suggest arriving at the campsite as early as possible to secure the best spot for you and your little ones.

• Children must remain under adult supervision at all times within the campsite and festival grounds.

• If bottle warming is required, please ask one of our staff inside the hall to help.

 

Child Safety

• Parents/guardians are responsible for ensuring their children’s safety during the event.

• Ear protection is strongly recommended for younger children, particularly in loud areas near stages.

• All children should have their parent/guardian’s contact details securely attached to them (e.g., on a wristband). If you can not arranage this, please ask our volunteers at the gate to help you.

• ​

Festival Environment

• The festival is a family-friendly event; however, certain performances or activities may not be suitable for children. Parental discretion is advised.

• Children are not permitted in restricted areas. 

• ​

Amenities for Families

• A family-friendly alcohol free zone is inside the hall. If you require a bottle to be warmed please ask our friendly staff at the chai kitchen.  

• Strollers are welcome but should not block walkways or crowd high-traffic areas.

​

Noise and Safety Precautions

Camping areas and festival grounds can get loud, especially in the evenings. Please consider ear protection and appropriate sleeping arrangements for young children.

​

Lost Child Protocol

In the event of a lost child, immediately report to the nearest festival staff member or security point.

The hall is a family friendly zone and is good meeting point to let your little ones go if they get lost

​

Health and Emergencies

Parents/guardians are responsible for managing any medical or special needs for their children. First aid stations will be available on-site.

​

Respect for Other Attendees

Families with children are asked to be mindful of noise levels, especially in the camping areas during quiet hours.

​​