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Volunteers Terms & Conditions

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1. Introduction

These terms and conditions ("Terms") apply to all volunteers participating in [Funk n Bass 2027], held on 5-7 February 2027, at [Hindmarsh Valley Memorial Hall]. By registering as a volunteer, you agree to comply with these Terms.

2. Role and Responsibilities

  • All volunteers must purchase a volunteer ticket prior to the event. You will be issued a ticket code once your application has been accepted. 

  • Your ticket will be refunded following the festival once your allocated volunteer shift/s have been completed in full and confirmed by your supervisor.

  • All volunteers must sign in at the beginning of their shift and sign out at the end. Failure to attend or complete your allocated shift may result in your ticket not being refunded.

  • Approved ticket refunds will be processed within 2 weeks of the festival closing.

  • Volunteers must complete a minimum of 8 hours of work to earn their ticket. This can be split into 2 x 4 hour shifts. You are welcome to work more hours to help out at any stage. Once your

  • Volunteers will perform the tasks assigned by the event organizers to the best of their abilities.

  • Roles may include, but are not limited to, gate, carpark, campsite management, assisting vendors, or supporting performers, setup & pack down. ​

  • Volunteers must report on time and for the duration of their scheduled shifts.

3. Code of Conduct

  • Staff, Artists and Volunteers are expected to behave professionally and courteously at all times.

  • Consumption of alcohol or drugs while on duty is strictly prohibited.

  • Volunteers must respect fellow volunteers, attendees, stallholders, and staff.

4. Safety and Training

  • Volunteers must attend any training sessions as specified by the event organizers.

  • Safety protocols provided during the event must be adhered to at all times.

5. Liability and Insurance

  • Volunteers participate at their own risk. While Uber Zeal will take reasonable precautions to ensure safety, it is not liable for injuries, loss, or damages unless caused by the organizers’ negligence.

  • Volunteers are encouraged to have personal accident insurance if deemed necessary.

6. Cancellation and Termination

  • Volunteers who cannot fulfill their commitments must notify the event organizers as soon as possible.

  • Organizers reserve the right to terminate any volunteer’s participation for misconduct or breach of these Terms.

7. Confidentiality and Media

  • Volunteers must not disclose any confidential information about the event operations.

  • By participating, volunteers consent to their image being used in event promotions, including photos or videos.

8. Acknowledgment

By registering as a volunteer, you acknowledge and agree to these Terms and the Ticket terms & conditions where applicable including our Campsite Rules.

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Vehicle Passes

Artists, staff and volunteers do not require a vehicle pass, however we do recommend carpooling and limiting the number of vehicles attending the site.

 

Entry Requirements

Entry is subject to festival rules and regulations. Management reserves the right to refuse entry to anyone not complying with these terms.

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Personal Responsibility/Respect and Behavior

  • We encourage attendees to follow all festival guidelines, including safety protocols, carpooling encouragement, and waste disposal to help make our beautiful festival safe, clean and fun for everyone to enjoy.

  • Take care of yourselves, and each other. Festival organizers are not liable for any personal injury, theft, or loss during the event.

  • Be respectful to fellow attendees, festival staff, and security. Anti-social or aggressive behavior will result in removal from the event.

 

​Photography and Media

By attending the festival, you consent to being photographed or filmed for promotional purposes.

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Compliance with Laws and Festival Rules

Attendees must comply with all local laws and festival regulations. Breach of these terms may result in removal from the event without refund

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Emergencies

1. Report any medical emergencies or safety concerns to Security or staff immediately. 

2. Evacuation point is in the carpark behind the hall, in case of evacuation listen to instructions from our staff.

3.  Familiarize yourself with emergency procedures and locations of first aid points.

 

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CAMPSITE RULES 

​Camping Access

  1. ​Volunteers can only access the campsite with a volunteer pass. Please camp in our crew campsite located next to the tennis court unless directed elsewhere by volunteers.

 

Strictly No Open Flames or Gas Cookers

  1. Open flames, including campfires, candles, and fire pits, are strictly prohibited.

  2. Gas cookers and portable stoves are NOT permitted under any circumstances.

 

Quiet Hours

  1. Quiet hours in the campsite are between 12:00 AM and 7:00 AM. Please respect your neighbours and keep noise to a minimum. If you want to be noisy during these times please stay in the festival grounds and enjoy the music and chill out areas provided. 

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Waste Management - LEAVE NO TRACE

  • Respect our land, take what you bring with you and leave the lands looking better than when we arrived.

  • All campers must use bins for waste disposal.

  • Pack out what you pack in and leave your site clean.

 

Prohibited Items

The following are not allowed in the campsite:

  • Glass containers

  • Fireworks

  • Gascookers

  • Weapons 

 

Respect and Behavior

Be respectful to fellow campers, festival staff, and security. Anti-social or aggressive behavior will result in removal from the event.

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Security and Searches

Security personnel may conduct bag and vehicle searches upon entry to ensure safety.

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Parking in Campsite Areas

Vehicles parked in camping zones must have a valid vehicle pass and must remain stationary throughout the festival.

 

Emergencies

Familiarize yourself with emergency procedures and locations of first aid points. Report any safety concerns to staff immediately.

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Campsite Boundaries

Camp within your designated area only. Do not block roads or emergency access lanes.

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PRIVACY STATEMENT

Uber Zeal and Funk n Bass respect your privacy and are committed to protecting the personal information you provide to us.

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Information collected through our website, applications and registration forms is used only for purposes related to Funk n Bass Festival and other Uber Zeal events. This may include processing applications, communicating with participants, managing event operations and providing important event information.

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We will not sell or share your personal information with third parties for marketing purposes. Information may only be shared with relevant contractors or service providers where necessary to deliver the event, or where required by law.

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By submitting information through our website, you consent to its use for these purposes.

If you have any questions about how your information is handled, please contact Uber Zeal through our website.​​

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